Vendors & POs
Vendor roster, purchase orders, accounts payable queue, and 1099 tracking. Three quotes, picked one, paid — fully documented.
| Bill # | Vendor | For | PO match | Amount | Status |
|---|---|---|---|---|---|
| BILL-22041 | Lowe's Pro | Job J-2609 materials | PO-1842 · match | $1,420.50 | Awaiting approval |
| BILL-22040 | Ferguson Plumbing | PEX restock × 24 | PO-1840 · qty +2 | $2,184.00 | PO variance · review |
| BILL-22039 | Cintas | Uniform cycle · May | Recurring | $284.00 | Recurring · auto |
| BILL-22038 | GreenFleet Service | Truck 7 — PM service | PO-1839 · match | $486.20 | Awaiting approval |
| BILL-22037 | Verizon Wireless | Field crew lines · April | Recurring | $284.10 | Approved · pay Fri |
| BILL-22036 | GAF Materials | Shingles × 22 sq | PO-1836 · match | $2,464.00 | Approved · pay Fri |
AP queue with bills matched to POs, three-quote rationale, and the next ACH pay-run preview.
Vendor records with W-9, COI, and contact on file. Purchase orders with three-quote workflows above your threshold (with the picked-quote rationale logged for audit). Bills arrive (paper or digital), match to POs, route through approval, and post to A/P. Pay by ACH from the AP queue. Year-end 1099 generation pulls from the same vendor records — no spreadsheet reconciliation.
What you can do with vendors & pos.
Vendor roster with W-9, COI, certifications, and primary contact on file
Purchase orders with optional three-quote workflow above your dollar threshold
Bill capture by email-in, photo upload, or paper scan with OCR
PO-to-bill matching with variance flagging on price and quantity
AP queue with multi-step approval and ACH payouts
Year-end 1099-NEC/1099-MISC generation and e-filing
Vendors & POs — answered.
The questions we hear most when operators are evaluating this module. Anything specific to your industry, your state, or your existing vendor — we'll answer on the discovery call.
01 Do I have to use POs for everything? +
02 How do bills get into the system? +
03 Does the 1099 module file for me, or just produce the forms? +
The modules vendors & pos talks to most.
Real GL with P&L, balance sheet, cash flow, and bank-feed reconciliation. Accountant-ready exports for the year-end filing.
Stock on hand for retail SKUs, truck stock for trades, ingredients for kitchens. Low-stock alerts, vendor reorder, per-job consumption.
Receipt capture by photo, vendor categorization, mileage tracking, and one-click expense reports the accountant won't bounce.
Run the business
on one system.
Thirty-minute discovery call with the actual builders. Tell us your industry and what you're using now; we'll show you what a tailored build looks like.